THE CONSTITUTION OFTHE AFRICAN NETWORK FOR CHEMICAL ANALYSIS OF PESTICIDES (ANCAP)

Preamble


Recognising the facts that:
(i) the problems of environmental pollution by, among others, pesticides have for some time now, been serious in most industrialised countries;
(ii) most of these problems are still arrestable in most of the developing countries;
(iii) unfortunately, in developing countries like most of the Africa countries, pollution is virtually being allowed to progress unabated;
(iv) whereas in the developed countries, the potential hazards of pesticides to the environment and public health are well known, documented and monitored; and appropriate measures are already
instituted to manage and/or prevent them, only the reverse can be claimed for most of the developing countries;
(v) with respect to pesticides, the situation is aggravated by the fact that due to poverty and to some extent, ignorance, these countries import the cheapest pesticides whose long term environmental and public health effects are already declared undesirable in the developed countries;
(vi) this is a potentially suicidal situation because the present ecosystem, which took  billions of years to evolve into an ecologically balanced and self sustainable entity may not survive this onslaught; and that
(vii) without quality/safety assurance of her agricultural and aquatic products, a key condition in international trade, the products competitiveness on the world market and thus Africaís poverty eradication endeavours are greatly compromised,

PESTICIDE EXPERTS FROM THE AFRICA REGION, MEETING AT THE REGIONAL CONFERENCE ON PESTICIDE RESIDUE ANALYSIS HELD IN KAMPALA, UGANDA ON THE 26TH OF JULY 2002, UNANIMOUSLY AGREE TO FORM THE AFRICAN NETWORK FOR  CHEMICAL ANALYSIS OF PESTICIDES HEREINAFTER REFERRED TO AS "ANCAP" ESTABLISH HEREBY THE FOLLOWING CONSTITUTION OF ANCAP.
 

  Definition

In this Constitution, unless the context otherwise requires: "Pesticides" shall mean substances or mixtures thereof intended for preventing, destroying or controlling any pest, including vectors of human or animal disease, undesired species of plants or animals interfering with the production, processing, transport or marketing of food, agricultural commodities, wood and wood products; or animal feed-stocks; or may be administered to animals for the control of pests in their bodies.
 

Article 1: Name, Status, Aims and Objectives

1.1 Name

 The scientific organization functioning under this Constitution shall be known as The  African Network for the Chemical Analysis of Pesticides herein after referred to as ANCAP.

1.2 Status

 ANCAP shall be a non-governmental, non-political, non-sectarian and non-profit making scientific body devoted to the study, promotion and development of the science of all aspects of chemical analysis of pesticides, including residue analyses, degradation and environmental fate with the overall objective of not only safeguarding public health and the environment, but also ensuring the safety of African agricultural and aquatic products thus making them competitive on the world market, thereby significantly contributing to the regionís poverty eradication endeavours.

1.3 Aims and Objectives

 - To initiate, develop and promote research in the area of chemical analyses of pesticides in the Africa region;
 - To coordinate and maintain inter-and intra-regional links among different research groups;
 - To disseminate information pertaining to research on chemical pesticides;
 - To promote pesticide chemical analysis research capacity and training programmes;
- To foster and maintain research links with scientists in other parts of the world who are actively working in specific areas of chemical analysis of pesticides that are pertinent to Africa and the developing countries in general.
- To establish the prerequisite policy and implementation mechanisms for co-ordinating the efforts of individual scientists of the region in the area of pesticide chemical analysis research,
- To initiate and help institutionalise quality assurance programmes for the regionís agricultural, industrial and aquatic products so as to make them competitive on the world market
- To give advise, based on sound scientific findings, to pertinent decision makers in the region on the use and/or disuse of certain pesticides.
- To establish cooperation and collaboration with national and international organizations with similar objectives for the promotion of safe-use of pesticide chemicals and their environmental analysis and research

 

 Article 2: Membership


There shall be four types of memberships of ANCAP, namely Full, Associate, Honorary and Corporate memberships. The ANCAP Governing Board, hereinafter referred to as the "Board", shall have the power to determine eligibility for such memberships and the corresponding fees and yearly subscriptions as it deems necessary and appropriate in the interests of ANCAP.

2.1 Full Membership

 Full membership may be granted upon application to any scientist engaged in any laboratory engaged in any aspect of pesticide chemical analysis research and who has published in refereed journal(s).
The full membership fee shall be USD 100 per annum for a laboratory.
 

2.2 Associate Membership

 Associate membership may be granted upon application by any other researcher or research staff actively working in the field of chemical analysis of pesticides in a laboratory. Associate membership fee shall be USD 50 per annum.
 

2.3 Honorary Membership

 Honorary membership may be granted upon nomination by the ANCAP board to outstanding individuals with substantial contribution to the development of pesticide research as deemed worthy by the Board. Honorary membership shall be offered gratis.
 

2.4  Cooporate Membership

 Cooperate membership may be granted to cooporation, company or institution upon nomination by the Board. Cooperate membership fee shall be USD 1000 per annum.
 

2.5 Membership Obligations, Rights and Privileges

 Each ANCAP member shall have obligations, rights and privileges as stipulated by the provisions of this constitution, as well as the interpretations made by the Board and national branches.
 

 Article 3: Location


The ANCAP Coordinating office shall be located at the country of residence of the Network's Executive Secretary and Assistant Secretary/Treasurer for the duration of their terms of office, where it shall be registered as a regional network.
 
 

Article 4: Organization


The ANCAP Coordinating Board shall consist of the following office bearers:
(a) The Executive Secretary;
(b) Assistant Secretary/Treasurer;
(c) One National Coordinator (NC) from each ANCAP branch;
(d) Ex-officio Representatives of Donor Agencies;
(e) A Programme Officer of ANCAP Coordinating Office (ex-officio).

Article 5: Powers and Duties of the Board


5.1 The Board shall be charged with the following powers and duties:
a) Operationalize the aims and objectives of ANCAP;
b) In consultation with members of ANCAP to ratify or amend the ANCAP Constitution as it deems appropriate for the better fulfilment of the Network's aims and objectives;
c) Make such rules and regulations under this Constitution as it deems necessary in the interest of ANCAP;
d) Enter into agreements with other organizations for enhancing the capabilities of ANCAP in the pursuit of its objectives;
e) Delegate the exercise of its powers under this Constitution to the Executive Secretary for conducting the affairs of ANCAP smoothly and efficiently.
f) Shall meet once every year and shall decide the activities of the subsequent year
g) Elect a chairman for each of its meetings, who shall be elected at an annual Board meeting
5.2 The Executive Secretary shall:
 (a) Authorize use of Network funds;
 (b) Supervise and coordinate the activities of other office bearers;
 (c) Act as editor of the Network Newsletter;
 (d) Provide the necessary leadership and directives for the effective implementation of ANCAP's objectives;
 (e) Prepare and keep records of human, financial and physical assets of ANCAP;
 (f) Take initiatives in fund raising efforts
 (g) Facilitate the formation of national branches

5.3 The Assistant Secretary/Treasurer shall:
 (a) Be the chief custodian of all office records and financial documents;
 (b) Take minutes of all Board meetings;
 (c) Organize fund raising compaigns;
 (d) Work in close collaboration with the Executive Secretary in managing the affairs of the coordinating office
5.4 The Programme Officer, ANCAP Coordinating Office, shall:
 (a) Work closely with the Network Executive Secretary  and Treasurer in the management and coordination of ANCAP's activities;
 (b) Supervise and coordinate the day-to-day affairs of the Coordinating Office;
 (c) Prepare the Network's draft annual budget and programmes;
 (d) Assist in the preparation of the Network's regular financial and work progress reports;
 (e) Perform such other duties as charged by the Executive Secretary.
 

Article 5.5 The National Coordinating Office shall:


(a) Promote the formation of ANCAP national offices.
a) Carry out its activities and seek additional resources for its ANCAP activities
b) Elect its own officials.
 

Article 6: Election and Terms of Office Bearers


6.1 The Executive Secretary and Assistant Secretary/Treasurer shall hold office for four years and shall be eligible for re-election for another term,
6.2 NCs shall be elected at least once every four years.
 

Article 7

7.1 Financial Resources
ANCAP shall derive its income from: (a) Membership fees and subscriptions; (b) Contribution by African and multilateral donors; (c) Donations and grants from governmental and non-governmental organizations, etc. as consistent with ANCAP's objectives.
7.2 Management of Funds
 a. All ANCAP funds shall be deposited in a special ANCAP account to be opened in the institution where the ANCAP Coordinating Office is situated;
 b. The ANCAP Coordinating office shall place a portion of its funds at the disposal of branches as decided upon by the Board;
 c. A portion of the Network's funds shall be allocated for discharging the duties of the Coordinating Office provided by this Constitution;
 d. All ANCAP accounts, records and documents shall be open for a yearly inspection by a certified accountant as deemed necessary and appropriate by the Board.
 

Article 8  Ammendment of the Constitution and Dissolution


8.1 Ammendment
The constitution shall be amended by agreement by voting of two thirds of the members present on the meeting.

8.2 Dissolution
In the event of dissolution, the assets of ANCAP shall be donated to such non-profit making education and research institutions in Africa as the Board shall decide at the time of dissolution.